Ellis Mill Estates

Ellis Mill Estates Homeowners' Association, Inc.

Austin Realty Management (ARMI)
HOA Department: Phone: (540) 347-1901 x 405
Fax: (540) 347-1900

Account Balance Inquiries?
Email Teresa@armiva.com
Teresa Hitt, (540) 347-1901 Ext. 111

Charlene Nester

Cathi Stanley
Submitting Architectural Change Request?
Email it to hoaassistant@armiva.com

Compliance Inquiries?
Email hoacompliance@armiva.com

Community Information:

Ellis Mill Estates is located in Gainesville, VA, near I-66, at Glenkirk Road and Rollins Ford Road in Prince William County.

Meeting Schedule and Location:

The next Board of Directors meeting will be held:

Day: Wednesday

Date: November 15, 2023

Time: 7:00pm

Location: Virtually via zoom

All homeowners are encouraged to attend. Those who will be attending should contact ARMI to receive a copy of the meeting packet and the log in information for the meeting by emailing charlene@armiva.com or by calling 540-347-1901 x117.


Association Manager:
Charlene Nester, CMCA®

Architectural Application Processor:
Darach Cook

Member Information

Dues information:

  • $55/monthly
  • Late fee of $10 is applied after the 24th of each billing month
Board Meeting Day:
As scheduled

Trash Pickup:
Vendor: Trash Collection days:
American Disposal Mondays
  Curbside Yardwaste pickup is on Thursday
*Limited to up to 10 bags and/or labeled personal cans and up to 10 bundles of brush per collection.*
Holiday and Inclement Weather Policies


Private garage/private driveway and public street parking

Snow Removal

Contracted by VDOT (Virginia Department of Transportation) Report unplowed roads to novainfo@vdot.virginia.gov or call (800) 367-7623 More snow information at www.virginiadot.org/travel/snow

Property information

Number of Homes: 86 Single Family Homes

Board of Directors:

Homeowner questions or concerns regarding the community may be sent to: HOA@armiva.com

Documents & Forms

Architectural Approval Form »

Architectural Guidelines

Please complete the application and submit it to ARMI for processing. Be sure to include a copy of your plat to show the location of the element you wish to change or add, paint samples, and a detailed drawing of the project.

In recent meetings the Board of Directors has adopted the following resolutions. Physical copies are available by request by contacting the ARMI office.

Resolution #1 - Association Complaint Procedures

Resolution #2 - Access to Association Books & Records

Resolution #3 - Use of Technology for Meetings

Make an Online Dues Payment

Contact Us

Current News & Events

The Board of Directors has started an email directory for Ellis Mill Homeowners Association. This directory is not maintained by ARMI and is made possible by a Board of Director volunteer.The sole purpose is to share information regarding upcoming meetings, neighborhood watch/crime alerts, lost/found, items of interest to the community, and emergency information with homeowners. The directory will not to be used for any other purposes.

If you would like to be added to the directory, please email charlene@armiva.com


Contact Us

Warrenton Office
10 Rock Pointe Lane
Warrenton, VA 20186

Office: (540) 347-1901
Fax: (540) 347-1900
Email: info@armiva.com

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